Job Opportunity

Operations & Admin Assistant (Part-Time)

The Bothy Society is looking for a part-time Operations & Admin Assistant to help run the day-to-day of our music business. We work across management, record label, publishing/rights management and synchronisation, and we're looking for someone who is highly organised, reliable, and comfortable working independently. This is not a role for someone who needs close supervision; it suits someone who enjoys taking responsibility, keeping systems in order, and helping a small business run properly.

You don't need formal qualifications, but good judgement, attention to detail, a strong work ethic, and a willingness to take on a wide range of tasks as needed are essential. As a small company, priorities can change, and this role will suit someone who is flexible, practical, and happy to help wherever they're needed. The work will always be reasonable and relevant to the business, but this is not a role with a rigid job description.

We're a small business but we take how we work seriously. We're committed to being honest and transparent — with artists, clients and each other. Equality sits at the heart of what we do, and we actively work to make the music industry more inclusive and accessible. We're also a creative and innovative team who are always looking for better ways to do things. We'd love to find someone who genuinely shares those values, not just someone who can tick the boxes on paper.

This is a part-time role (2 days per week) on a one-year contract, paid at Living Wage (Scotland). The role is remote, but we'd like someone based in Glasgow for occasional in-person meetings.

What you'll be doing

This is a broad role and the task list will shift depending on what the business needs. On any given week, you might be doing some or all of the following:

• Bookkeeping and invoice management in QuickBooks, including preparing records and VAT information for review

• Replying to emails and handling day-to-day correspondence professionally on behalf of the business

• Coordinating releases — setting up tracks, updating metadata, and liaising with artists and distributors

• Royalty reporting and catalogue admin, including PRS and PPL registrations

• Drafting and managing contracts, sending for signature, and keeping records up to date

• Research — finding contacts, identifying sync opportunities, and keeping databases current

• Diary management and project coordination across multiple workstreams

• Building and maintaining spreadsheets and tracking systems to support the business

If your core tasks are done, you'll be expected to use the remaining time proactively rather than wait for instruction.

How we work

Day-to-day communication is via Discord, email and phone, with weekly or fortnightly check-ins. You'll manage your own time, raise questions early, and flag issues before they become problems. We're not looking to micromanage.

What we're looking for

Essential

• Highly organised with strong attention to detail

• Comfortable working independently and managing a varied workload

• Strong spreadsheet skills — you should be confident building and maintaining spreadsheets, working with formulas, and setting up tracking systems

• Strong written communication, including professional email correspondence

• Trustworthy with sensitive and confidential information

• A genuine interest in Scottish and Irish traditional and contemporary music

Desirable

• Experience with QuickBooks or similar bookkeeping software

• Familiarity with PRS, PPL or other music collection societies

• Background in music admin, labels, publishing or artist management

• Experience with release administration or music distribution platforms

Practical details

• 2 days per week (4 mornings or 2 full days)

• 1-year contract, with potential to extend

• Living Wage (Scotland)

• Remote, ideally Glasgow-based

• Start date: TBC

How to apply

Closing Date: 16th March 2026
Please send us the following — we're not looking for formal or polished writing, just clear and direct. A few short paragraphs for each section is plenty.

Please include:

• A short CV or equivalent summary of your experience

• A short statement addressing each of the essential criteria below. Please work through them in order — we'll be using these directly to assess applications, so the more specific you are, the better:

  • How do you stay organised when managing a varied workload?

  • Describe your experience working independently and taking ownership of tasks

  • What spreadsheet skills do you have, and what's the most complex thing you've built or maintained?

  • Give an example of professional written communication you've handled — what was the context, and what did you need to get right?

  • How have you handled sensitive or confidential information in a previous role?

  • What is your connection to or interest in Scottish and Irish traditional and contemporary music?
    

• If any of the following apply to you, please tell us briefly — these aren't essential, but they're relevant, and we'd like to know:

  • Any experience with bookkeeping or finance, and whether you've used QuickBooks or similar software

  • Any familiarity with PRS, PPL or other music collection societies

  • Any background in music admin, labels, publishing or artist management

  • Any experience with release administration or music distribution platforms
    

• A response to the following question: If you finished all your assigned work early in a week, what would you do next to support The Bothy Society? Have a look at what we do if you need to, and give 2–3 concrete examples of actions you might take.

• Confirmation that you're available to work 2 days per week, and whether you'd prefer 4 mornings or 2 full days

A few things worth knowing:

• The role is remote, but we'd ideally like someone based in Glasgow for occasional in-person meetings. If you're not Glasgow-based but feel you're otherwise a strong fit, please still get in touch.

• Hours can be worked flexibly, and we're happy to discuss how that might work around other commitments.

• If you need any adjustments to the application process, please contact us at info@thebothysociety.com, and we'll do our best to help.

Due to the volume of applications expected, we're only able to contact candidates selected for an interview. We're not able to provide individual feedback, but we're grateful to everyone who takes the time to apply.